Terms & Conditions
Last updated: 28 September 2026
These Terms & Conditions and Privacy Policy (“Terms”) govern registration for, participation in and use of the website for the Timing & Synchronization Summit India (“Summit” or “Event”).
By registering for the Event or using the Event website, you acknowledge that you have read these Terms. Where consent is required for the processing of personal data, it will be obtained separately through the registration process.
1. Event organisers
The Timing & Synchronization Summit India 2026 is organised by ClouDepend Systems Private Limited (“ClouDepend”) in collaboration with other industry partners participating in the Event.
In these Terms, “Organisers” here refers to ClouDepend. “Industry Partners” refers to organisations participating in or supporting the Event, including sponsors, exhibitors, speakers’ organisations and other programme partners, as applicable.
The Organisers are responsible for coordinating the Event and managing registrations and related communications, subject to the arrangements described in this Privacy Policy.
2. Registration and participation
- Registration is subject to the availability of places and confirmation by the Organisers.
- You agree to provide accurate, complete and current information during registration.
- Registration is personal to the individual unless the Organisers expressly permit otherwise.
- The Organisers reserve the right to accept, decline or cancel a registration where reasonably necessary, including in cases of inaccurate information, capacity constraints or violation of these Terms.
- Participation in the Event is subject to venue rules, safety requirements and reasonable instructions issued by the Organisers.
- The Organisers may modify the programme, speakers, sessions, venue or schedule when reasonably necessary. Material changes will be communicated through appropriate channels where practicable.
3. Privacy policy and personal information collected
The Organisers collect and process personal information provided by individuals registering for or participating in the Event.
Depending on the registration process and your interactions with the Event, this information may include:
- Name and surname.
- Business email address and telephone number.
- Organisation, job title and professional role.
- Registration details, attendance information and session preferences.
- Any other information you voluntarily provide through registration or Event-related interactions.
The Organisers will seek to collect only information reasonably necessary for the purposes described in this Policy.
4. How your information will be used
The Organisers may store and process your personal information in their systems and use it for the following purposes:
4.1 Event administration and communication
- Processing and confirming your registration.
- Sending registration confirmations, event reminders, venue information, programme updates and other Event-related communications.
- Managing attendance, access, participation and feedback.
- Communicating material changes to the Event.
- Responding to queries and providing assistance before, during and after the Event.
4.2 Future industry-related communication
Subject to the consent you provide, the Organisers may contact you after the Event with communications relating to timing and synchronization, networking technologies, industry developments, technical webinars, knowledge-sharing sessions, future events and other relevant professional or industry initiatives.
These communications may be sent by email, telephone, SMS or other communication channels for which you have provided the necessary contact details and consent.
You may withdraw your consent to such communications at any time, as described in this Policy.
5. Sharing of personal information with Industry Partners
The Organisers may share the contact information of registered participants with Industry Partners who are part of the Event programme, subject to applicable law.
The information shared may include your name, business email address, organisation, job title and telephone number, depending on the scope of the consent provided and the information collected.
Industry Partners may use the information for purposes such as Event-related follow-up, professional networking and relevant industry communications.
Industry Partners receiving your information are responsible for handling it in accordance with applicable law and their own applicable privacy policies. The Organisers will take reasonable steps to ensure that information is shared only with the partners and for the purposes disclosed to you.
Your information will not be made publicly available or sold as a participant database.
6. Consent and your choices
Registration to the event requires consent to provide your information and its usage as mentioned in this document.
You may withdraw consent for optional processing at any time. Withdrawal will not affect the lawfulness of processing carried out before withdrawal, and certain information may continue to be retained where required or permitted by law.
7. Data storage, security and retention
The Organisers will store personal information in their systems and may use service providers to support registration, communication, hosting, data management and Event administration.
Reasonable technical and organisational safeguards will be implemented to protect personal information against unauthorised access, disclosure, alteration, loss or misuse.
Personal information will be retained only for as long as necessary to fulfil the purposes described in this Policy, unless a longer retention period is required or permitted by applicable law.
The Organisers may retain limited records after the Event for purposes such as resolving queries, maintaining business records, complying with legal obligations and honouring consent or communication preferences.
8. Your privacy rights and how to contact us
Subject to applicable law, you may have the right to:
- Request information about the personal data being processed about you.
- Request correction or updating of inaccurate or incomplete personal information.
- Request erasure of personal information where applicable.
- Withdraw consent for processing that is based on your consent.
- Raise a grievance or complaint regarding the handling of your personal information.
- Exercise any other rights available to you under applicable data protection law.
To exercise these rights, withdraw consent or raise a privacy-related concern, contact:
Privacy Contact: ClouDepend Sales Email: sales@cloudepend.com Address: 2035, Southend F Cross Radd, Jayanagara 9th Block, Bengaluru, Karnataka 560041
The Organisers will respond to requests in accordance with applicable law and may seek reasonable information to verify your identity before acting on a request.
You may also have the right to approach the relevant data protection authority or other competent body in accordance with applicable law.
9. Photography, video and recordings
The Event may be photographed, filmed or recorded for documentation, reporting, promotional and other legitimate Event-related purposes.
Images, video recordings or audio recordings in which participants are identifiable may constitute personal information. The Organisers will handle such material in accordance with applicable law and any consent or notice requirements.
Where required, the Organisers will obtain consent before using identifiable images, recordings or testimonials for promotional purposes. You may contact the Organisers to raise a concern about the use of your image or recording.
Participants are requested to respect the privacy of other attendees and must not record, photograph or distribute another person’s identifiable image, voice or personal information in a manner that violates applicable law or the rights of that individual.
10. Website cookies and analytics
The Event website may use cookies and similar technologies to support essential website functions, improve user experience, understand website usage and measure the effectiveness of communications.
Where required by applicable law, the website will seek consent before using non-essential cookies or tracking technologies.
You may manage cookies through your browser settings and, where provided, the website’s cookie preference controls. Disabling certain cookies may affect website functionality.
11. International participants and applicable privacy law
The Summit is conducted in Bengaluru, Karnataka, India, and the Event’s registration and administration are governed by applicable Indian laws.
The Organisers will process personal information in accordance with applicable Indian data protection and privacy laws, including the Digital Personal Data Protection Act, 2023, and the rules and provisions in force and applicable to the relevant processing.
This Policy applies to all participants, regardless of nationality or country of residence, to the extent applicable under Indian law. Participants who are not Indian citizens are informed that the Event is conducted in India and that the Organisers’ handling of personal information for the Event is subject to applicable Indian laws.
Where personal information is transferred or made accessible outside India, the Organisers will comply with applicable legal requirements governing such transfers.
Nothing in this section is intended to exclude or limit any mandatory privacy rights or protections that may apply to a participant under another applicable law.
12. Third-party websites and services
The Event website may contain links to third-party websites, registration platforms or services operated by Industry Partners or other organisations.
The Organisers are not responsible for the privacy practices, content, security or terms of third-party websites and services that they do not control. Participants are encouraged to review the relevant third party’s privacy policy before providing personal information directly to that third party.
13. Event changes, cancellation and force majeure
The Organisers reserve the right to modify, postpone, relocate or cancel the Event, or any part of its programme, where reasonably necessary.
The Organisers will endeavour to communicate material changes to registered participants using the contact information provided during registration.
The Organisers will not be liable for a failure or delay in performing Event-related obligations to the extent caused by circumstances beyond their reasonable control, including natural disasters, public emergencies, government restrictions, industrial disruptions, security concerns or other force majeure events, subject to applicable law.
14. Participant conduct
Participants are expected to behave professionally and respectfully towards other attendees, speakers, organisers, venue staff and Industry Partners.
The Organisers reserve the right to refuse entry or remove a participant whose conduct is disruptive, abusive, unlawful, unsafe or otherwise materially inconsistent with the purpose of the Event, subject to applicable law.
Participants must not misuse the Event website, attempt unauthorised access to systems, distribute malicious content or use another participant’s personal information without lawful authority.
15. Intellectual property
All rights in the Event name, branding, website content, logos, programme materials and other content owned or licensed by the Organisers remain with their respective owners.
Participants may not reproduce, distribute, modify or commercially exploit such material without the prior permission of the relevant rights holder, except as permitted by law.
Presentations, demonstrations and other materials shared by speakers or Industry Partners may be subject to separate intellectual property rights and usage conditions. Participants must obtain the relevant permission before reproducing or distributing such material.
16. Disclaimer and limitation of liability
The Event is intended for professional knowledge sharing, networking and discussion. Presentations, opinions, demonstrations and other materials are provided for general informational purposes and do not constitute professional, technical, financial, legal or other advice.
The Organisers do not warrant that all information presented at the Event will be complete, accurate or suitable for any particular purpose. Views expressed by speakers, participants and Industry Partners are their own and do not necessarily represent the views of the Organisers.
To the maximum extent permitted by applicable law, the Organisers will not be liable for indirect, incidental, special or consequential losses arising from participation in the Event, use of the website or reliance on information provided at the Event.
Nothing in these Terms excludes or limits liability that cannot lawfully be excluded or limited under applicable law.
17. Amendments to these Terms
The updated version will be published on the Event website with a revised “Last updated” date. Where required by applicable law, participants will be notified of material changes or asked to provide fresh consent.
The Organisers do not warrant that all information presented at the Event will be complete, accurate or suitable for any particular purpose. Views expressed by speakers, participants and Industry Partners are their own and do not necessarily represent the views of the Organisers.
18. Governing law and jurisdiction
These Terms are governed by the laws of India.
Subject to applicable law, the courts of Bengaluru, Karnataka, India, shall have jurisdiction over disputes arising from or relating to these Terms or the Event.
19. Contact information
For questions regarding the Event, registration, these Terms or the Privacy Policy, please contact:
Timing & Synchronization Summit India 2026 is organised by ClouDepend Systems Private Limited.
Email: sales@cloudepend.com Website: https://www.cloudepend.com/ Address: 2035, Southend F Cross Radd, Jayanagara 9th Block, Bengaluru, Karnataka 560041